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Office Administrator

  • Panavision
  • New York, NY
  • Full Time

Date Listed: May 10, 2024

Job Scope:  

The Office Administrator leads operations by maintaining office systems and overseeing administrative activities that facilitate the continuous operations of the office.

Key Responsibilities:
  • Maintains office services by driving office operations and procedures
  • Prepares time and attendance information for payroll
  • Assists HR and IT locally with onboarding of new hires and ensures smooth assimilation
  • Controls correspondence and designs filing systems
  • Reviews and approves supply requisitions
  • Assigns and monitors clerical functions
  • Maintains office equipment leases
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards and streamlines processes, as necessary
  • Organizes office layout and maintains supplies of stationery and equipment
  • Maintains condition of office and arranges for necessary repairs
  • Assists managers with the onboarding of new staff, including training and induction
  • Partners with temporary agencies, as required
  • Point-person for employees inquiries and issues. Liaison with HR for employee relations issues.
  • Reviews and updates health and safety policies, as well as adherence
  • Rearranges regular testing for electrical equipment and safety devices
  • Vehicles record keeping
  • Responsible for union benefits and pension fund management and billing and union audit management
  • Management of NY transit program for PANY and Light Iron
  • Development of standard operating procedures for New York office
Skills/Experience Required:
  • Prior demonstrated experience working in an administrative role
  • Professional and customer-service oriented.  Ability to build relationships with employees and customers
  • Accuracy, organization and detail-orientation
  • Ability to work quickly and efficiently 
  • Proficient with Microsoft Office and experience with excel and excel reporting 
  • Proficient in payroll and finance systems (ADP for Payroll, Great Plains for Accounts Payable and E-Requisition)
  • Ability to track and maintain budget expenses using excel 
  • Knowledge of supply management
  • Ability to manage and streamline processes
  • Experience with inventory control is preferred
  • Ability to maintain strict confidentiality
Work Environment and Physical Demands:

This job operates in a professional office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms.  The employee may also be required to lift product or equipment weighing up to 25 lbs. 

It is the policy of Panavision to provide equal employment opportunities without regard to race, color, religion, sex, creed, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable State and Federal law.

Salary Range: $24.04 - $26.92