Marketing Assistant - Woodland Hills, CA

The Marketing Assistant provides direct support to the Marketing Executives. In this role you will be a communication facilitator, dealing with both external and internal clients to ensure the customer experience is optimized. 

Key Responsibilities:

•    Provide primary administrative support to SVP, Marketing.
•    Prepare business letters, facsimiles, and memorandums. 
•    Handle incoming calls.
•    Initiate and maintain accurate camera orders (prelims, bids, etc.).
•    Coordinate with other departments to assure accurate and timely order processing.
•    Email/Fax preliminary quotes, including updated quotes on any changes made to orders.
•    Obtain P.O.s for orders before shipment.
•    Follow up with customers returning gear or when show wraps.  Check missing equipment; double check invoices to ensure amounts are correct.
•    Maintain accurate and organized filing system to allow for easy retrieval. 
•    Maintain comprehensive job file and billing notes up to date in Pinnacle.
•    Interact with production and crew as needed.
•    Promote Panavision and Marketing relationships
•    Active information gathering and problem solving.
•    Support sales and marketing efforts in all areas. 

Skills/Experience Required:

•    General knowledge of administrative office practices and procedures.
•    Familiarity with Panavision products and its functionality.
•    Proficiency with Premis.
•    Proficient in Microsoft Windows, Excel and Outlook programs. 
•    Knowledge of billing and discount applications.
•    Ability to program and operate copiers, printers, and facsimile equipment.
•    Knowledge of key individuals and companies in the industry.
•    Knowledge of key individuals within Panavision.
•    Excellent organizational skills and strong attention to detail. 
•    Ability to work efficiently under pressure.
•    Strong interpersonal and customer service skills. 
•    Ability to work independently and as part of a team.
•    Strong written and verbal communication skills. 
•    Ability to interface with all levels of management
•    Ability to multi-task and shift priorities when necessary.
•    Ability to maintain strict confidentiality. 
•    May be required to occasionally lift or carry equipment weighing up to 50 lbs or greater.
•    Ability to manage time effectively.
•    Effective negotiation skills.
•    Ability to interact in a professional manner with clients and co-workers.
•    Basic accounting principles.
•    Good follow through skills.
•    Ability to learn new things quickly.

Work Environment and Physical Demands:

This job operates in a professional office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms.  The employee may also be required to lift product or equipment weighing up to 50 lbs. 

Position Type/Expected Hours of Work:

Prompt and regular attendance is required, employees are expected to begin work at the start of their scheduled shift and to complete their assigned work shift according to the responsibilities of their position.

This position works standard business hours, but may require long hours and some weekend work.

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Please submit resume in PDF format to [email protected]

Please no calls or drop offs.